Typophile - Working with Word and InDesign - Comments

A new and enhanced version

Miguel Sousa — Fri, 25 Apr 2008 13:56:29 -0700

A new and enhanced version of the script is now live at Footnotes2Endnotes - InDesign Exchange.

Special thanks to Antoni Adamowicz and Margaret Longstreth.

Release notes:
— Added dialog for selecting which character styles to apply. (The styles should be created before running the script)
— The script no longer assumes the footnote numbering style is numeric and starts at #1.
— The footnotes’ text formatting is now preserved.

Known issues:
— The document’s footnote options “Restart Numbering” and “Prefix/Sufix” are ignored.

Miguel, thanks for your

Urquell — Tue, 4 Mar 2008 00:38:08 -0800

Miguel, thanks for your answer, and the script as well. It’s actually vary handy as it is.

Antoni

The script does not preserve

Miguel Sousa — Mon, 3 Mar 2008 10:49:08 -0800

The script does not preserve any formatting. Furthermore it assumes that the references are numeric and start at #1.
I’ve started rewriting the script to make it more robust, but can only work on it as time permits. I’ll report back once the new version is ready.

Miguel, do you happen to

Urquell — Mon, 3 Mar 2008 02:33:25 -0800

Miguel, do you happen to know if the script can preserve character styles applied to the footnotes text after importing Word file (see screen below)?

Antoni

Thanks Miguel, I’ve made

sim — Thu, 13 Dec 2007 10:00:25 -0800

Thanks Miguel,

I’ve made what you suggested and all works fine.

André

André, The file you

Miguel Sousa — Wed, 12 Dec 2007 11:13:17 -0800

André,

The file you download is an InDesign script, and should have the name ’Footnotes2Endnotes.jsx’. If you’re using Safari, you’ll probably get a file named ’Footnotes2Endnotes.jsx.txt’. If that’s your case, just remove the ’.txt’ extension from the name. [To be sure that the file type really gets changed, do File > Get Info (Command+I) and edit the Name & Extension field]

Once you’re done with the above, you’ll need to put the .JSX file inside a folder that InDesign will access. If you’re using CS2, the location of that folder is Adobe InDesign CS2/Presets/Scripts. If you’re using CS3, the location of that folder is Adobe InDesign CS3/Scripts/Scripts Panel.

After you’ve “installed” the script, just go to InDesign and open the Scripts palette by doing Window > Automation > Scripts. You should now be able to see the ’Footnotes2Endnotes.jsx’ script. To run it, just double-click on it.

Now it should be pretty straight forward to use the script. Let me know if you have any problems.

Miguel, I’ve downloaded

sim — Wed, 12 Dec 2007 05:18:04 -0800

Miguel,

I’ve downloaded the script you created and I received a text edit file. Sorry for my ignorance, but I don’t know what to do with this kind of file. I tried to place it in the Indesign Plug-Ins file, I also tried to place it in the Presets > Scripts file and I didn’t see any change in Indesign. To make a test, I imported a Word file with footnotes and as it is write in the Adobe download page I didn’t see the any new style in the Paragraph or Object Styles in the Indesign palette. Could you help me.

Thanks in advance.

André

Footnotes2Endnotes -

Miguel Sousa — Tue, 11 Dec 2007 16:55:24 -0800

Footnotes2Endnotes - InDesign Exchange

> it would be cool if there

Miguel Sousa — Wed, 5 Dec 2007 23:12:16 -0800

> it would be cool if there were an option to convert footnotes into endnotes

Some time ago* I wrote an InDesign script that converts footnotes to endnotes, which can be run right after importing a Word doc containing footnotes. I’ve just submitted it to the InDesign Exchange community and will post here a direct link to it as soon as it gets approved.

*around ATypI 2006 when I was cornered by a friend book designer in Lisbon that wanted me to lobby InDesign for the same kind of functionality you’re asking for

Eric it would be cool if

Miss Tiffany — Wed, 5 Dec 2007 15:41:39 -0800

Eric it would be cool if there were an option to convert footnotes into endnotes when importing into InDesign. Or even better, and option to not import the main body so you can only import the footnotes, index, TOC, etc.

Lots of questions in this

emenninga — Wed, 5 Dec 2007 13:48:42 -0800

Lots of questions in this thread... I’ll try to address some of them. As Levon said, starting a new thread for a new topic can help keep things from getting lost.

1) The response to the original question would be: InDesign CS didn’t have a footnote feature, so the Word footnotes are imported as a block. The latest versions do support footnotes and they import correctly.
2) Martin: Hebrew can be formatted very professionally using the ME version of InDesign, which was adapted by WinSoft.
3) InDesign doesn’t ship with a thesaurus but InCopy does.
4) The pink boxes sounds like you are using Cyrillic text with a font that doesn’t have Cyrillic support. Many more informal applications support a “font fallback” mechanism to use some font to draw missing characters. InDesign generally will use only the font specified to prevent unintentional use of other fonts.

I have a question about Word

Jennifer Hearing — Wed, 5 Dec 2007 11:41:16 -0800

I have a question about Word file placement in InDesign.
I’m typesetting an English doc with a few lines of different languages. Russian is one I’m currently working on.
Tried placing directly, and copying to Text Edit then to InDesign and saving as RTF and get pink boxes.
So I tried inputting myself. Opened International Input menu and turned on Russian (Cryllic) Also tried languages with CE input. Then I chose the language under the flag menu and opened my Keyboard Viewer. I chose TNR PS in Keyboard and started typing. The Russian characters appear in Keyboard, but come out as pink boxes or highlights in InDesign when I type.
The only font I can get to work is Times, but the client does not want True Type.

Any solutions?

Thank you Jeff, I’d not

jakob — Thu, 22 Dec 2005 06:12:20 -0800

Thank you Jeff, I’d not seen that before. Thank you too Gabriel.

>Is there a word-equivalent

JeffM — Wed, 21 Dec 2005 08:45:07 -0800

>Is there a word-equivalent to Indesign’s character styles that I’ve not discovered?

Yes, when you create a new style you can choose to make it a paragraph (default) or a character style in the drop-down list in the upper-right corner of the dialog box.

On the other hand, the

oldnick — Tue, 20 Dec 2005 12:32:44 -0800

On the other hand, the WordPerfect SPellCheck gaffe suggests a whole new take on the old line attributed to Mae West...

“Is that an Intel Inside™ or are you just glad to see me?”

Working with Word and InDesign

Peter G. — Sun, 4 Sep 2005 15:22:46 -0700

I write a good number of papers for school and I would like to incorporate some of the good typographic style I’ve learned from Bringhurst. Specifically, I would like to take advantage of the OpenType features available in some of my good fonts.

The problem is Microsoft Word doesn’t support the OpenType features, and I can’t write my papers in InDesign because it lacks some of the essential features of Word (e.g. Spell Check as you type, Thesaurus, Grammar check, etc). Besides, I’m much more comfortable using Word for the actual writing. However, I’ve become fairly familiar with InDesign’s robust type formatting options so when it comes time to take the type into consideration I would like to be able to use them. But when I import my Word documents into InDesign—or Illustrator for that matter—everything gets thrown in to one text block and I lose my page breaks, pagination, footnotes, etc.

So here’s my question: is there a way to import/open Word documents in InDesign or Illustrator and not lose any formatting?