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Importing Word document with paragraph styles and modifying them.

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Heyman Smulders's picture
Joined: 19 Sep 2011 - 10:55am
Importing Word document with paragraph styles and modifying them.

The Word file is a mess, I Think it's more easy to apply the styles by hand.
How do you guys handle crappy Word files? (It's lots of text 200 pages A4 [Times 12pt] with lots of superscripts, headers sub headers etc.)

Hi There,

My first post here, hope someone can help me!

I'm trying to find the right workflow to import a Word document with it's paragraph styles still intact and then modifying them.
I want to do this so I can use the headers, quoted texta and plane text paragraphs and change them. In that way I don't have to select text and apply the styles by hand.

I can get the text to import with the paragraph styles but then when I go and change the styles it goes wrong.

This is what I did:
I placed the text, checked the "show import option". Made sure the "Preserve Styles and Formatting from Text and Tables " was checked. Let the text Auto Flow holding down Shift.

All goes well up to this point. Al the paragraph styles are imported.
When I select some text the paragraph style for this text is highlighted in panel so all whent well.

Problem is, having the text selected: the highlighted paragraph style is also showing the + symbol. Meaning there's local formatting done. The selected text is 10 pt, but when I bring up the corresponding paragraph style I see it should be 12.

So now I have to remove the + (local formatting) without having to select the text.
I tried to use the "find and change" function, there I selected the paragraph style and replaced it with a new one. But it didn;t find all the right text.

If someone had a similar problem or knows a better workflow to all of this, please let me know!
Cheers Heyman